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Closed Meeting Investigation Process

 

 

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CLOSED MEETING INVESTIGATION PROCESS

 

As of January 1, 2008, changes to the Municipal Act, 2001, as amended, (The Act) came into effect and established a non-court process whereby the public can request an investigation to determine if the municipality has complied with the rules for open and closed meetings as contained in Section 239 of the Act, relating to any meeting or part of a meeting that was closed to the public.

The City of Dryden is committed to ensuring that any request for an investigation under Section 239 of the Act is dealt with in a fair, open and expeditious manner.  The City is committed to full cooperation including the provision of all information requested by our appointed Closed Meeting Investigator (the Investigator), either written or through interviews, to assist the Investigator with his investigations.

The Closed Meeting Investigation process does not apply to the Police Services Board or the Public Library Board.   Unless a Committee, advisory, or sub committee or similar entity of which at least 50 per cent of the members are also members of Council, Section 239 does not apply.  The City of Dryden currently has no Committee subject to this criterion at this time.

Further information regarding this section of the Act, please access the provincial statute through the Province of Ontario's e-laws site.

 The City of Dryden, in conjunction with other municipalities in the region, has appointed a Closed Meeting Investigator for this purpose.  Through By-law Number 4062-2013, the City of Dryden has appointed Mr. Warren L. Paulson as the Closed Meeting Investigator and has authorized him to conduct investigations upon receipt of a complaint in respect of meetings or part of meetings that are closed to the public to determine compliance with the Act or the City’s Procedural By-law and to report the results of such investigations to Council.

 Complaint Process:

Members of the public, including corporations, may submit complaints to the Closed Meeting Investigator.  All complaints will be treated as confidential and will be handled directly by the City’s Closed Meeting Investigator.  To submit a complaint, please complete the Complaint Intake Form and refer to the checklist below to guide you through the process.

MUNICIPAL COMPLAINT INTAKE FORM

CLOSED MEETING INVESTIGATION CHECKLIST FORM

Copies of the forms are also available from the Clerk’s Office. 

Please submit all forms directly to the City’s Closed Meeting Investigator by regular mail or e-mail:

 Mr. Warren L. Paulson

144 Willow Road, P. O. Box 2106

Atikokan, ON  P0T 1C0

807-597-6989

E-mail:  wpaulson@shaw.ca